| 2012-03-21: JOB SUMMARY
Plan and coordinate wedding, social and corporate events in accordance with the policies and procedures established by the Company. Generate departmental reports and other data as assigned. Be totally knowledgeable of all available facilities, products and capabilities ofAshtonGardensand be able to knowledgably sell all aspects of the business.
DUTIES OR FUNCTIONS
o Plan and coordinate wedding ceremonies, receptions and rehearsals according to (attached) Wedding Coordinator Duties
o Plan and coordinate catering functions, social and corporate events
o Maintain current Preferred Vendor activity reports and payment schedules
o Maintain customer files
o Generate and keep current Banquet Event Orders and distribute to staff
o Distribute updated BEO’s to all departments as changes occur
o Participate in planning and implementing seasonal pricing strategies
o Schedule, assign and conduct site visits and customer sales and planning meetings
o Assist in phone inquiries and site visits
o Sell and coordinate Preferred Vendor bookings
o Collect and post event deposits and payments and maintain current balances
o Assist in the planning of and attend trade shows
o Conduct weekly BEO planning meetings
o Keep General Manager informed of all problems and usual matters
o Consult General Manager on sales opportunities requiring price deviations
o Maintain Delphi and other program information current
o Perform all coordinating duties for wedding ceremony when contracted
o Ensure timely and complete food and beverage service in coordination with Executive Chef and Banquet Manager
o Ensure timely and complete execution of cake supplier, photographer, DJ and any other service providers contracted by Ashton gardens or the wedding party
o Ensure complete success of assigned wedding, social and corporate events from initial contact and planning stages through the end of event
o Participate in advertising and marketing planning
o Participate in budget development
o Maintain a high level of professional appearance, ethics and image
o Perform any other reasonable duties as requested by management
REPORTING RELATIONSHIP
o Reports to: Sales Manager
CRITERIA FOR EVALUATION
o Key Result percentage of completion and quality
o Financial performance to budget
o Management Supervisory skills
o Personal Development
o Guest Service Scores
o Safety Management
QUALIFICATIONS
o Social event coordination and catering sales and planning experience
o Flexibility in accommodating a varied work schedule
o Excellent interpersonal, verbal and written skills
o Excellent organizational skills
o Excellent interpersonal skills
EXPERIENCE REQUIRED
o Minimum of 1+ years catering sales/event and planning experience
o Proficient in Microsoft Word, Excel and Outlook
EDUCATION
o High school diploma or equivalent
o 4-year college degree preferred
PLEASE EMAIL RESUMES TO: STEPHANIESELAIDEN@ASHTONGARDENS.COM |
